Purchasing Card Payment Process

The NCR Purchasing Card program is an innovative method for the procurement of low cost goods and services for NCR business needs. It is designed to reduce the infrastructure time and cost associated with the purchase to pay process of these small dollar items, by using a purchasing card (PCard) similar to a credit card used in frequent indirect purchases geared to reducing administrative costs incurred with supplier setup, ordering and payment in NCR systems.

Suppliers with an average invoice value of less than US$3,000 and 10 invoices or less per year are ideal candidates for NCR's PCard solution, with the exception of suppliers/commodities already approved for use of a purchase order.  The PCard payment process does NOT require the issuance of NCR purchase orders; however, the parties should agree in advance (with an agreed supplier quotation or confirming email from the buyer) regarding prices, terms and conditions.  If your company's spend profile with NCR fits the PCard criteria, you are encouraged to facilitate acceptance of the NCR PCard payment process.  Not doing so may result in an alternative supplier being selected by NCR for your services.

NCR's PCard policy expressly prohibits an NCR user to have a supplier "split" a transaction >$3000 into two or more smaller transactions under the $3000 threshold to enable the use of the PCard for the higher-valued transaction and invoices are typically required to be sent directly to the buyer for supporting documentation. One-time exception for transactions exceeding US$3,000 require mandatory pre-approval from Procurement management and PCard administration. The NCR Global Procurement organization monitors compliance with this policy on an ongoing basis in order to reduce administrative costs incurred with supplier setup, ordering and payment in NCR systems. 

Any supplier designated by NCR as a PCard supplier is required to accept the PCard payment solution as NCR's preferred payment method. If your company was unilaterally assigned with a PCard payee designation and you feel the PCard payment process assignment doesn't fit with your current invoicing volume and average spend with NCR, you should notify your local NCR contact. Please provide supporting information required by the NCR Commodity Manager to be considered for possible reassignment. 

NCR-sponsored PCards are issued to NCR employees with sourcing or administrative responsibilities in the following countries in each region. Vendors should consult with their local NCR buyers/contacts and their banks to facilitate their company’s participation in the PCard payment process. Suppliers will need to contact their own banks immediately and setup their Visa or MasterCard payment solution, then advise their local NCR contact when ready to accept this payment method. The benefit to the supplier is immediate invoice payment by their local financial institution versus payment following the NCR payment term period (typically >90 days after delivery the Product(s) and receipt by NCR of a correct invoice unless a shorter payment period is required by Applicable Law. 

Suppliers already offering a PCard solution, can contact their local NCR contact to verify if they are a PCard candidate or they can contact the PCard Administrator, Global mailbox  for any questions or issues that arise. 

The countries currently using the NCR PCard program are listed in the table below, with the corresponding Visa or MasterCard program identified: